Indian Railways


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1501. The rules governing the grant of overtime and running allowances and the circumstances under which they are granted, are described in this chapter. 

Section I- Overtime allowance

1502. Overtime allowance is an allowance paid to railway servants for actual time worked in excess of the hours of employment prescribed by any law or rule.  

1503.  The Railway servants Hours of Employment Regulations specify the classes of staff in respect of which a railway administration is under an obligation to pay overtime allowance when such staffs are called upon to work in excess of the number of hours prescribed under the said Regulations. 

1504. (1) A railway administration is also under an obligation to pay overtime allowance to staff (other than those who hold positions of supervision or management or are engaged in a confidential capacity) who are employed in such workshops or printing presses as have been declared to be factories under the Factories Act, 1948, when they are required to work in excess of the number of hours prescribed in that Act. 

    (2) In the case of the employees of the printing presses of the ex-East Indian   and Eastern Bengal Railway portions, working on the Eastern Railway, overtime will be paid for at half-hourly basis, the half-hour rate of wages of the employee concerned being taken to be 1/400th part of the monthly rate of the pay of the employee.  All overtime pay will be at a rate 25 per cent in excess of the monthly rate of pay of the employee.  Each half-hour or part of half an hour exceeding 15 minutes will be reckoned as half an hour.

1505. Chargemen, assistant Chargemen (including Journeymen) Mistries Grade 1 and workmen employed in printing presses, workshops and sheds, who are not entitled to overtime allowance under rule 1503 or 1504 above, may at the discretion of the General Manager and subject to such terms and conditions as he may prescribe, be granted an overtime allowance for the actual time for which they are called upon to work in excess of the normal working hours, or for Sundays and holidays when they are called upon to work on such days.

1506.  Consolidated monthly overtime. --In lieu of payment for actual overtime worked, staff referred to in rule 1505 may, at the discretion of the General Manager, be granted a consolidated monthly allowance, if, due to the nature of their duties, they are generally required to work overtime for the greater part  of the month and the calculation of actual overtime worked is either inconvenient or undesirable.                              

Section II- Running and other allowances to running staff

1507.  Running allowance is an allowance ordinarily granted to running staff for the performance of duty directly connected with the charge of moving trains and includes “Kilometreage allowance” or “allowance in lieu of Kilometreage” but excludes special compensatory allowances.  This allowance is paid on the Kilometreage basis calculated at the rates specified per hundred kilometers. 

The term “ running staff”, in this Section, shall refer to railway servants of the classes mentioned below: -   

1.   Drivers (including Motormen and rail Motor      Drivers, but excluding Shunters).
2.  Shunters  
3.  Fireman (including Diesel Assistants and Electric Assistants). 
4.  Second Firemen . 
1. Guards
2. Assistants-Guards Breakesmen  

1508. Types of allowances.-  In addition to the overtime allowance under rule 1502,the types of allowances that are admissible to running staff are as follows:--  

(a)  A “Kilometreage allowance” while employed on running duties;     

(b)  An “allowance in lieu of Kilometreage’ while employed on specified “ non-running duties”; 

(c)  “Breach of rest allowance”; 

(d)  “Special compensatory allowances” to meet out-of-pocket expenses incurred at out-stations; 

(e)  “Officiating allowance” when undergoing duties in higher grades of running staff or “stationary appointments”. 

(f)   “Waiting Duty Allowance” for performance of specified waiting duties; 

(g)  “Shunting duty allowance” for performance of Shunting enroute.

1509.  Kilometreag allowance may be paid to the running staff at the rates specified from time to time, when employed on:- 

(a)   “Running duties”; 

(b)   “Specially arduous running duties” which comprise duties for working: - 

(i) Slow moving trains, e.g. transship road vans and shunting trains (pick-up or section) and those working on ghat sections; 

(ii) Department trains, e.g., ballast, material, breakdown and relief rains;  

                        (iii) Trial engines. 

(c)  “Less arduous duties” for example, learning the road, traveling  as a passenger on duty before or after working a train. 

1510.    Allowance in lieu of Kilometreage --

(1) When, in the interest of railway service, the running staff are required to perform non-running duties, they are eligible for the grant of allowance in lieu of Kilometreage at the rates specified from time to time. 

(2) The instances in which the grant of “allowance in lieu of Kilometreage” is recognized, are enumerated below, e.g.-      Journeys on transfer, joining time, attending enquirer/law courts on railway business, attending departmental enquiries as Defence Counsel or witness, Ambulance classes, volunteer duty in connection with the Territorial or other similar forces that may be constituted by Government, meetings of Railway institutes, Welfare and Debt committees, Staff Benefit Fund and Staff loans Fund Committees, staff and welfare committees meetings, for attending the meetings of Railway Cooperative Societies in cases where Special Casual Leave is granted for doing so, Scouting activities  and Lok Sahayak Sena Camp, undergoing  Sterilisation operation  under Family Planning Scheme, appearing in Hindi examination, Guards booked on escort duty of insured parcels on trains, Drivers and Firemen when kept spare for a day or two for examining and cleaning engines thoroughly before being deputed to work special trains for VIPs, attending first-aid classes, undergoing training in carriage sheds or training schools for refresher and promotion courses, participating in recognised athletic contests and tournaments provided the staff concerned are on special casual leave, attending meetings as representatives of labour organizations, periodical meetings with Divisional Officers, Head of Departments and the General Managers, medical and departmental examinations, staff rendered surplus due to change in traction , or any other duty performed in emergencies specially declared as duty conferring the grant of this allowance.

(Authority: Railway Board's letter No. E(P&A)II-2005/RS-11 dated 20.06.2005)

1511.  Breach of Rest Allowance.--(i) (A) With effect from 1.8.81, Breach of Rest Allowance shall be granted to the Running Staff (other than those excluded in terms of Clause B below) who work a train to an outstation and return to their headquarters and are detailed for running duty; 

(a)  before completion of 16 hours rest at headquarters when the total period of duty immediately before the rest was for 8 hours or more, and  

(b)  before completion of 12 hours rest at headquarters when the total period of duty  immediately before the rest was for less than 8 hours. 

(B)  Breach of Rest Allowance shall not be admissible to Running Staff manning   suburban services or on shunting duty. 

(ii)  The allowance shall be payable as Overtime Allowance under Hours of Employment Regulations at the rate of 2 hours for every hour by which rest falls short of the prescribed hours of rest; periods of less than half an hour being neglected and those of half an hour or more being rounded off to one hour on each occasion of breach of rest.

(Authority:- Railway Board's letter No. E(P&A)II/90/FE-2/3 dated 14.06.91& 15.04.91)

1512.  Special compensatory allowances. --Special compensatory allowances at specified rates are granted to the running staff to meet out-of-pocket expenses incurred at outstations, in the following circumstances, viz., 

(i)         When running room facilities are not provided; 

(ii)        When staff are detained at out-stations for more than 15 hours from the time they sign off duty; 

(iii)       When trains are held up at any station, other than headquarters of the staff concerned, due to an accident, for a period exceeding 8 hours; and  

(iv)       When the running staff are deputed to work temporarily at stations outside   their headquarters.   

Grant of each of these allowances is governed by a specified set of conditions.  

           1513. Officiating Allowance.--(i) This allowance will be regulated as under:-- 

(a)        When running staff are put to officiate in a “running” post for 30 days or less, they will be paid pay admissible in the lower grade plus running allowance at the rates and on the condition applicable to the higher grade in which they officiate enhanced by 15% (except in the case of Firmen ‘C’ put to officiate as Firemen ‘B’, for whom the enhancement will be by 30% of the Kilometreage actually performed for every such higher grade).

(b)        When running staff are put to officiate in a ‘running’ post for more than 30 days, their pay in the higher post will be fixed under the normal rules.

(c)        When officiating in a stationary post for more than 30 days, their pay will be fixed on the basis of their pay in the lower post plus 30 % thereof representing the pay element of the running allowance. 

(d)        When officiating in a stationary post for a period of 30 days or less, the fixation of pay hall be regulated in terms of para   911 (ii) (a) of Indian Railway Establishment Manual. 

Section III. -Allowances for Loco Inspectors. 

1514.  Running Allowance shall be admissible to the Loco Inspectors drawn from the loco running staff for the performance of duties directly connected with the training and monitoring of loco running staff  on foot plate of the locomotive cab of the moving trains. 

(Authority:- Railway Board's letter No. E(P&A)II/83/RS/10(i) dated 25.11.92)

1515.   Type of allowance: ( 1)  The Loco Inspectors shall be paid:  (a)        A kilometrage allowance for actual kilometrage travelled on foot plate while  employed on foot plate duties indicated in Rule 1514 above. Kilometrage allowance shall be paid at the rates specified from time to time for these categories of staff. 

(b)        An allowance in lieu of kilometrage (ALK) at the rate of 160 kilometers   per day while employed on other than foot plate outside their headquarters beyond a radius of 8 kilometers. 

(c)       Where the loco Inspectors are deployed for foot plate duties indicated in Rule   1514 for part of the day and for other than foot plate duties in the moving train or at outstation for the remaining part of the day, the payment of kilometrage allowance shall be made either in terms of (a) or (b) above, whichever is higher. 

(2)     No other special allowance shall be admissible unless specifically sanctioned by Railway Board. 

(Authority:- Railway Board's letter No. E(P&A)II/83/RS/10(ii) dated 25.11.92)

Section IV: Allowances for Drivers drafted to perform the duties of Power Controllers/Crew Controllers 

            1516. (1)     Allowance in lieu of kilometreage of 120 kilometers shall be admissible to Drivers drafted to perform the duties of Power Controller/Crew Controllers, at the rates applicable to them. 

        (2)    No TA/DA or special Pay shall be admissible to the Drivers drafted to   perform the duties of Power Controllers/Crew Controllers. 

          (3)     No other special allowance shall be admissible unless specifically sanctioned by the Railway Board.

(Authority:- Railway Board's letter No. E(P&A)II/83/RS/10(i) dated 19.01.98)