Areas of Importance as Specified by Central Vigilance Commission
(i) Transparency and Accountability in administration.
(ii) Quick finalization of Discipline and Appeal Rules proceedings.
(iii) Publication of important case histories, Do’s and Don’ts in various areas, articles, and statistical data for education/sensitization of railway officials.
2. Thrust areas identified by Ministry of Railways
In terms of the Central Vigilance Commission’s circular No.02/09/13 dated 25.09.2013, the focus in the current year is on “Promoting Good Governance - Positive Contribution of Vigilance”. Accordingly, it is proposed to pursue the following as thrust areas in the year 2014:
(1) Systemic Reviews
With a view to progressively rationalize and upgrade processes relating to enforcement of quality standards in respect of both conceptualization and execution of works involvinglaying / casting / fabrication / workmanship at works site (in Engineering / Signal & Telecommunication / Electrical / Mechanical works contracts) as well as procurement of materials through the Stores department, it is felt that an analytical review of checks conducted / investigations carried out over, say, the last three to five years would help isolate irregularities of repetitive nature and / or systemic deficiencies (including but not limited to framing of description / specification of material to be procured and other terms and conditions of tender documents, process of selection of testing laboratories, handling of fake / forged certificates particularly those being received / accepted through facsimiles, sanctity of inspections, etc.), root causes thereof and strategies for course correction. A ranking of commodities and / or areas of works, which are susceptible or sensitive to particularly qualitative violations, is also expected.
(2) Earning Contracts
Similarly, a review of complaints investigated / preventive checks conducted over, say, the past three to five years in respect of particularly those earning contracts in which extensions of 1 year or more (i.e. over and above the original contractual period) were granted should also be undertaken primarily with a view to identify reasons / compulsions that resulted in grant of such extensions. In the context of the standard terms and conditions of contract (including time extension clause) that are currently prevalent, the analysis should ultimately reveal whether there is need for course correction and, if so, what would constitute a viable or, better still, an optimal modus operandi.
(3) Recruitment through RRCs
In the last quarter of 2013, the conductance of written examinations by RRCs repeatedly drew the attention of Zonal Vigilance on NCR, SER and SWR. Given the size of imbalance between the large number of prospective candidates, on the one hand, and the limited number of advertised vacancies they are competing for, on the other, it is not surprising that unscrupulous elements consider the stage as set for them to operate vigorously. In the context of complaints and, also, leads that are generated, particularly just prior to the date of the written examination, it is considered necessary that Vigilance keeps a close watch on the functioning of RRCs, which in comparison to the RRBs are a relatively recent formation on Railways. Some of the aspects on which Vigilance, by way of positive contribution, could lay particular emphasis on are as follows:
(i) Whether RRCs have absorbed the initiatives pursued by RRBs over the past few years to make the conductance of written examinations progressively more foolproof;
(ii) Sensitization of railway personnel involved in the recruitment process in respect of rules, regulations and procedures, with special reference to measures aimed at plugging vulnerable leakage (of question paper) points;
(iii) Invoking assistance, if and where required, of external agencies such as local Police for conducting raids, management of examination centres, etc. through effective coordination;
(iv) Cultivation of source information networks for pre-empting likelihood of leakage of question papers, use of unfair means during examinations etc.
Areas of Routine Check
1 Scrutiny of expenditure contracts – minimum 01 contracts covering all Engineering Departments viz. Engineering, Electrical, S&T and Mechanical for each of the following categories:-
(i) Works contract dealt by JAG/SAG level Tender Committee at Headquarters;
(ii) Store tender costing more than Rs. 1 crore at Headquarters level / Production Units;
(iii) Works contract dealt by JAG level Tender Committee in divisions &
(iv) OBHS/CTS and other cleaning contracts
Note: Works contract pertaining to Engineering, Electrical, S&T be covered.
2. In order to cover large value works/Machinery & Plants/procurement, the following Plan Heads have been identified for conducting preventive checks at least one work in every quarter:
(i) New Lines/Gauge Conversion/Doubling/Traffic Facilities (Plan Head 11/12/15/16)
(ii) Road Safety Works – Road Over/Under Bridges (Plan Head 30)
(iii) Track Renewals (Plan Head 31)
(iv) Signalling & Telecommunication Works (Plan Head 33)
(v) Electrification Projects/other Electrical Works (Plan Head 35/36)
(vi) Machinery & Plant/Workshops including Production Units (Plan Head 41/42)
(vii) Staff Quarter/Amenities for staff/Other specified works (Plan Head 51/52/64)
(viii) Passenger Amenities Works (Plan Head 53)
3 Scrutiny of earning contracts- minimum of 01 contract for each of the following categories:-
(i) Earning Commercial contract dealt by Tender Committee in Headquarters;
(ii) Earning Commercial contract dealt by Tender Committee in Divisions;
(iii) Other miscellaneous earning contracts such as Sale of workshop refuse/garbage etc.
(iv) Extension granted to Earning contract.
4 (i) Traffic Undercharges
(iii) Misuse of various concessions including free passes.
(iv) Checks in GS coaches to detect fraud in SPTM/UTS and Printed Card Tickets
(v) Checks in working of PRS system
(vi) E-tickets - specifically refunds after preparation of charts
(vii) EFTs to detect fraud and their genuineness
(viii) Refund of PRS tickets
5 Leakage of HSD and Lube oil
6 Provision of display boards (indicating the work details) in PA & SA works at the work sites.
7 Reconciliation of cheques and bills, remittance into banks, handling of banking interface of Indian Railways and electronic financial transactions under schemes like Payment Gateways, ATM and E-ticketing based ticketing etc.
8 (i) Accountal and disposal of scrap
(ii) Accountal and disposal of released material in Elect. and S&T deptts.,
9 Transfer and posting of Inspectors & Officers of RPF
10 Rotation of Officers & Staff of all departments holding sensitive posts
11. Maintenance and upkeep of in-motion weighbridges
12. Hospital Management (all Zonal and Divisional Hospitals to be covered)
(i) Procurement of medicine
(ii) Issue, accountal and quality of medicine
(iii) Periodical medical examination by Railway doctors
(i) Check on quality of construction
(ii) Check on quality of passenger amenity works and traffic facility works
(iii) Quality of work of rehabilitation/upgradation of BOX-N wagons and other rolling stock
(iv) Check on quality of stores specifically material inspected by M/s RITES
NOTE – One quality control check should be carried out by each Vigilance Officer (Engg.,Mech., Elect., S&T officers) for works stores material procured through stores conracts by Stores officers and regarding loading/calibration of weighbridges (by traffic officers) in a quarter. Similarly, in the areas of Accounts, Personnel and Medical at least one check should be conducted at officers level in a quarter
The details of the impact of the steps taken on thrust areas for the year 2013 are enumerated below:
(i) Traffic Undercharges
During checks conducted by Vigilance, several cases of overloading of rakes were detected on different Railways. As a follow-up, Board decided to install electronic in-motion weighbridges at originating and other strategic locations on different Railways in the year 2011. 190 such weighbridges have already been installed/ commissioned and another 08 are under supply/installation. During the year 2013, due to Vigilance checks by Zonal Railways, an earning of Rs. 43.80 crores by way of undercharges on overloaded goods had been raised.
LOCATION OF WEIGHBRIDGES IN USE (AS ON 31.03.2014)
ELECTRONIC IN MOTION WEIGHBRIDGES UNDER INSTALLATION/SUPPLY (AS ON 31.03.2014)
Sambalpur city shifted to Jajpur Keonjhar Road
Chennai Beach (Shoranur)
(ii) Fraudulent Payment to Staff
(i) A detailed procedure for preventing fraudulent appointments/ transfers has been issued detailing comprehensive steps and incorporating safeguards which includes photo identification, registration of transfers and verification of genuineness of the employee.
(ii) Consequent to the feedback received regarding anomalies in the computation of Productivity Linked Bonus, comprehensive instructions have been issued along with illustrations as to the manner in which bonus is to be calculated and disbursed to the Railway employees and emphasis laid on computerization for calculation of PLB.
(iii) Personnel Management Information System is being developed to cover all aspects of staff matters such as recruitment, promotion, cadre management, transfers etc. which will eliminate manipulations.
(iv) Checks on leave account and service record are also being conducted.
(v) Timely and regular recoveries of loans and advances are to be done.
As a result of preventive checks carried out in above mentioned core areas viz. traffic undercharges, an earning of Rs. 43.80 cr. has been realized during the year 2013.
In all, during the year 2013, 23,362 preventive checks have been conducted. As a result of these Preventive Checks, 77 Gazetted Officers and 5220 non-gazetted staff have been taken up under departmental action.
Railways wise (area wise) checks
PREVENTIVE CHECKS CONDUCTED
NO. OF CHECKS CARRIED OUT
STAFF BOOKED FOR DAR ACTION
3. Watch on the working of officers of doubtful integrity
One of the measures to combat corruption is to keep a watch on officials whose integrity is suspect. For this purpose, in line with the instructions of Ministry of Home Affairs, following two lists of officers are prepared every year for the purpose of close surveillance and Vigilance checks:-
(i) Agreed List
This is a list prepared in consultation with CBI of officers whose integrity is doubtful, although proven or substantiated case of corruption has been established and agreed list for the year 2013 has been issued.
(ii) Secret List
This is a list of those officers of doubtful integrity against whom the lack of integrity has been found on the basis of accepted enquiry reports or proved charges of corruption.
Persons in Agreed/Secret List are not assigned any sensitive posts and their working is kept under constant surveillance.
4. Manning of Railway Recruitment Boards by officials of proven integrity
The Chairman and other key officials of RRB are now from railway service with clean track record. The practice of outsiders being posted as Chairman has been completely stopped. Mode of selection/carrying out selection tests has been modernized to prevent manipulation. This has helped in removing corruption in the area of recruitments conducted by Railway Recruitment Boards. Arising out of clean and transparent system of recruitment, candidates having good integrity are being inducted in the Railways which will have a long term effect in rendering corruption free service to the Organization.
11. Handling of Contract
Handling of contract has also improved with the help of training and improving general proficiency. System improvements have been done to make the process more transparent. This includes placing all tenders on the web-site for e-procurement. After contracts are awarded, summarized position in the format circulated by the CVC containing important information is also put on the web-site.
Transparency International carries out a survey on corruption in Government Departments. It has not yet covered Railways in its survey as it felt that perceptible corruption in Railways is on the decline. This is because of introduction of steps such as Computerized Reservation System etc. in mass contact areas.
Source : Ministry of Railways (Railway Board) CMS Team Last Reviewed on: 16-09-2016
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