|
MASTER POLICY CIRCULAR
Rates Circular No. 2/2005
GOVERNMENT OF INDIA (BHARAT
SARKAR)
MINISTRY OF RAILWAYS (RAIL MANTRALAYA)
(RAILWAY BOARD)
| No.
2004/TC-I/304/65 |
New
Delhi, dated 14/01/2005 |
The General Managers
All Indian Railways.
|
Sub: |
Computerisation of Goods Terminals under FOIS Terminal
Management System (TMS).
|
In continuation to the
Master Policy Circular No.2003/C&IS/FOIS/Progress dated
21/01/2004/10.02.2004 containing guidelines for indenting, supply,
accountal and printing of computerized RRs, further instructions with
regard to computerization of the booking and delivery of freight traffic
under the Terminal Management System (TMS) are being given in this Master
Circular No. 2. These instructions conform to the general procedure of
goods shed working and also take into account the commercial practices
being followed at different locations.
Switching over from the
existing manual system to the computerized system of the booking and
delivery of goods traffic will take some time. Therefore, it has been
decided to implement the TMS in a phased manner. The methodology for the
changeover from the manual system to the computerised system of goods shed
working is envisaged in the Transitional and Fully Computerised phases of
the TMS, as explained below:-
1.0
TRANSITIONAL PHASE OF TMS
1.1
During
the transitional phase of the Terminal Management System, while some
locations will have computerised working the others will have manual
working. Further, the computerised locations will have two kinds of
working viz, (i) transactions between the two computerised terminals and
(ii) transactions between a computerized terminal & a non- computerized
terminal.
1.2
During
this phase some of the data will have to be fed in the System manually at
the time of commencement of the TMS at Goods Terminal. On the basis of the
data fed at various stages, the System will generate & print Railway
Receipts on the “RR stationery”. System will generate and print all the
returns and the balance sheet of the station. Sectional Travelling
Inspector of Accounts (TIAs) and Commercial Inspectors shall jointly
verify all the data fed/updated time to time in the System. The
referential data fed/updated in the system shall be maintained for
verification by internal/statutory audit.
1.3
Terminal Management System shall initially run in parallel with the manual
system. During this period, the data generated by the System viz.,
chargeable weight, freight class, freight rate & total freight in respect
of outward RRs, calculation and accrual of wharfage and demurrage charges,
collection and remittance of all railway dues etc., shall be cross-checked
manually. In case of any failure in the computerized system,
booking/delivery shall be done as per the manual system. Once the system
stabilises, and users acceptance to the system is accorded by FA&CAO and
CCM, the manual issue of RRs, returns and Balance sheet shall be replaced
with the system generated one.
1.4
Traffic Accounts Office shall initially conduct hundred percent checks on
system generated RRs, returns and balance sheets. Once the results are
found upto the level of satisfaction, the procedure for checks in the
Traffic Accounts Office will be modified.
1.5
The
results of transitional phase may be monitored closely by both Commercial
and Accounts Officers concerned and feedback on deficiencies noticed and
improvements required may be documented properly and advised to Board
immediately along-with suggestions, if any, in the matter.
1.6
The
Transitional Phase of TMS is targeted for implementation in all the Zonal
Railways by 30 June 2005.
2.0 FULLY
COMPUTERISED PHASE OF TMS
2.1
In the
fully computerized phase of TMS, RRs, balance sheet and returns shall be
printed by the system for all the Goods Terminals including those, which
continue with the non-computerised system.
2.2
During
this phase, the chargeable and actual distances will be computed by the
System as verified by TIA & Commercial Inspector.
2.3
In
this phase, a concept of Nodal Stations will be followed. Under
this concept, certain stations shall be nominated as nodal stations. These
nodal stations shall produce RRs, returns and balance sheets in respect of
all the stations linked to them separately in addition to the data
relating to the nodal stations themselves. For this purpose, complete data
for inward and outward goods dealt at the adjoining non-computerised
locations shall be fed in the System at the nodal station. The details of
nodal stations working are given in Annexure-A.
2.4
In
such case, collection of freight including other charges like demurrage &
wharfage etc., printing of RRs, booking/delivery and removal of Goods
shall be done either at the Nodal Station or at the concerned location and
fed in the system provided at the nodal station as decided by the Zonal
Railway.
2.5
This
fully computerized Phase of TMS is targeted for implementation in all the
Zonal Railways by 31st March 2006.
3.0 WORKING ON
TERMINAL MANAGEMENT SYSTEM
The following procedure shall be adopted by the Goods Staff
for commencing the work on Terminal Management System at all locations
connected to the system.
3.1
Introduction
of TMS- Population of data
The following inputs
will be required before invoking booking or delivery tasks in the system.
(i) The last
numbers used manually in respect of Demand No., Invoice Index No.,
Forwarding Note No. etc are to be entered in the system so that continuous
onward numbers are generated by the system.
(ii) Till
the distances are not automated in the system, correct distances
calculated manually shall be fed in the system.
(iii) Goods
shed working and Business hours including “dies-non”-days shall be fed in
the system for computation of demurrage & wharfage charges.
(iv) Exceptions,
if any, applicable for the location, in respect of loading/unloading of
wagons shall be entered in the system wagon-wise for computation of
demurrage charges.
(v) Exceptions,
if any, applicable for minimum weight condition (MWC) for a specific
commodity in specific type of wagon shall be fed in the system.
The data so
populated should be certified by the Commercial Inspector & Inspector of
Traffic Accounts, jointly at every goods terminal.
4.0 RETRIEVAL OF DATA
The
following inputs shall be fed in the system for retrieving the data.
4.1 Customer Profile
Salient
information of the customers like Name, Address, Telephone No., Fax No.,
E-Mail Address, Central/State Govt., PSU or otherwise, advance wagon
registration fee applicable or not, handling Mechanical/Manual, Commodity
with its seven digit numeric Commodity Code, Rate Type i.e. Class Rate /
Station to Station Rate / Military Rate or Per Kilometre Rate, Payment
mode in respect of ARF, Freight and other Charges shall be fed in the
system for retrieval as and when required. The reports relating to
commodity wise and customer wise loading/unloading and earnings shall also
be produced by the system.
4.2 Repeat Way Bill
Through
this task information regarding repeated pattern of traffic in respect of
each consignor, for each destination, for a Group Rake Commodity, Rake
Commodity & Commodity with its seven digit numeric Commodity code –
consignee, Traffic type, wagon registration fee applicable or not, type of
equipment used, Rate type i.e. Class Rate/Station to Station Rate/Military
Rate or Per Kilometre Rate, Risk Rate, Payment mode in respect of wagon
registration fee/Freight/Local Charges, Rake type, Stock type & No. of
units, Rebate if any – then its code and rebate in percentage or in amount
etc. shall be fed once by the Goods Staff in the system and its data will
be retrieved in various tasks of the system viz. Programmed Traffic,
Demand Registration, RR generation and various reports concerning to
repeated pattern of traffic.
4.3 Lump-Sum Account
The Goods
Staff shall feed in the system customer-wise amount deposited /
replenished, minimum balance required along with Money Receipt number &
date. The system will automatically adjust the amount from the customer’s
account for any transaction made by a particular customer.
5.0 DAILY INPUTS
Before registering any
demand for loading of goods, the goods clerk will ascertain correctness of
classification and minimum weight for charge of that commodity in specific
type of stock through the queries provided in the system. In case any
discrepancy is found, the same should be advised immediately for remedial
action to the central OCC through the Sr. DCM of the concerned division.
5.1 Loading Programme
Acceptance of
loading programme from all the
customers, both internal and external,
including EDRM, Railway Board, Kolkata in the case of coal loading, is
formalised and proposed date of loading should be accepted from all the
parties. Party-wise, data-wise and Month-wise details of
Programme/Allotment order with Group Rake Commodity,
Rake Commodity, Rake Type, Stock Type, Units, Commodity Code,
Destination(s)(optional) and proposed date of loading shall be fed in the
system by the EDRM(Coal)), Hd. Qrs. Office or by the Goods Staff, as the
case may be. The supply of stock shall be arranged accordingly.
5.2 Registration of
Demand and execution of Forwarding Note
The set of
information comprising of rake or piece meal, single or multi party
consignor(s), rake commodity (commodity head), traffic type, priority
class, ODC or otherwise, rake type, destination(s) {optional}, stock type
& units, shall be called a demand and its constituent forwarding note(s)
will be accepted from the party.
The
consignor shall tender a forwarding note at a goods terminal and deposit
the requisite wagon registration fee for registering demand for allotment
of wagons. Depending upon procedure of working at specific locations, the
forwarding note may also be executed after completion of loading, for
which stock is supplied on the basis of loading programme given by the
party or allotment order given by EDRM (Coal).
5.3
Restriction Messages
Restriction
messages regarding Zone/Division/Section/State/Civil District, Station
from & to Consignor, Consignee, Group Rake Commodity, Rake Commodity, Rake
Type, Stock Type shall be fed in the system by Traffic Transportation
Directorate of Railway Board or by Operating Department of the Zonal
Railways. Based on the inputs by the Board/Zonal Railways, invoking of
this task shall automatically update the position of demands in respect of
restricted ones or the free demand. All the demands tendered by the
consignor(s) whether free or restricted shall be registered by the Goods
Staff.
6.0
MODIFICATION IN FORWARDING NOTE
The
existing format of Forwarding Note has been suitably modified to
accommodate all the required information to enable the TMS Operator to
feed in the data accurately.
7.0 WAGON EXCHANGE REGISTER
Since all
the information about arrival, handling and departure of the wagon(s)
shall be available in the system, Wagon Exchange Register shall not be
required to be maintained manually and the final out put of this register
will be generated by the system.
8.0 PLACEMENT / RELEASE MEMO
The present
procedure of preparing a hand written wagon placement/ release memo by the
TNCs/Goods Staff shall be dispensed with and system generated
placement/release memo shall be used both by TNCs and Goods Staff. The
time of printing of placement/release memo shall be shown by the system on
placement/release memo automatically. In case weighment of the wagon(s) is
required to be made enroute, a remark to this effect should be fed in the
release memo of the system.
9.0 WAGON TRANSFER
CUM LOADING / UNLOADING REGISTER
i) A combined register called Wagon
Transfer-cum-Loading Register and Wagon Transfer-cum-Unloading Register
for the purpose of wagon transfer register and loading/unloading registers
shall be maintained manually. The signatures of the consignor/consignee
shall be taken on these registers.
ii)
In the case of outward loading at a computerised goods terminal,
wagon-wise loading details with their placement and release time shall be
recorded neatly by the Goods Staff on the reverse of the forwarding note
in addition to the wagon transfer-cum- loading/un-loading registers so
that the requisite information is fed in the system for generation and
printing of Railway Receipts.
iii) At non-computerised goods terminal, for which a
nodal station shall be feeding the data in the system as notified by the
Zonal Railway, the entries in the combined wagon transfer- cum -loading /
unloading registers shall be prepared in duplicate by carbon process.
After recording wagon-wise placement date & time, Forwarding Note number,
release date & time, description of goods, number of packages, weight
loaded/unloaded, Manual or mechanical loading or unloading and release
code shall be recorded by the Goods Staff in the Wagon Transfer – cum –
Loading and unloading Registers and consignor/consignee signatures shall
be obtained thereon. From the copy of combined wagon transfer- cum
-loading / unloading registers received from non-computerised goods
terminal,
Goods Staff of the Nodal Station shall feed this data in the system for
computation of freight, generation & printing of RR and electronic
transmission of RR to its destination station.
10.0 ACCRUAL OF FREIGHT CHARGES
If the number of wagons
loaded in a rake load is lesser than the number prescribed for availing
trainload rate, the authority, if any, for allowing trainload rate shall
be fed in the system. Similarly, percentage charge if applicable along
with value of goods shall also be entered in the system as per party’s
declaration on the Forwarding Note. The goods staff shall also indicate
mode of payment whether “Paid” or “To Pay” or “Paid- cum- To Pay”. The
system will then compute the freight charges.
10.1 Generation &
printing of Railway Receipt (RR)
i)
Immediately after saving the data fed in the system for generation of RR,
freight is computed by the system. In case some other charges or rebate
are to be accounted against any invoice, a task thereof shall be invoked
and data fed in the system accordingly.
ii)
If the
option selected earlier in regard to ‘Paid/To Pay’, is required to be
changed at a subsequent stage, facility thereof is available in the
system.
iii)
In case of
‘Paid’ consignments, normally the consignor pays the freight at the
forwarding station. However, under special provisions freight could also
be paid by the consignees.
iv)
After
generation of RR, freight should be collected in respect of paid RR as per
mode of payment fed in the system. All the existing modes of payment in
vogue, including ‘e’-banking are available in the system. The system
validates as to whether the customer is allowed to make payment through a
specific mode of payment or otherwise. In case of all modes of payments
except for ‘e’-banking, a physical instrument shall be tendered by the
customer to the Goods Staff and details thereof shall be entered in the
system to enable the system to print the RR.
v)
In the
case of electronic payment through e’-banking, the system shall internally
approach the customer’s bank for transfer of amount due against each
freight transaction from customer’s Bank account to Railway’s Bank
account. A confirmation in regard to successful completion of the
transaction will be received back from the Bank in the system at the
loading point to print the “Paid” RR. The confirmation so received will
be printed in the remark column of the RR in the form of a codified
inscription to be used as treasury remittance note acknowledged by Bank.
Since all booking details are available in the system, there shall be no
need to send the transit copy of the invoice along with the consignment in
the wagon(s). The Transit Invoice copy, therefore, will be used as
treasury remittance note for accounting of freight and will be sent to the
Cash Office along with daily cash & Vouchers. Detailed guidelines on
e-payment system for pilot scale implementation have already been issued
vide Board’s letter No. TC-I/2004/104/1 dated 3.12.2004. Further
instructions in the matter will follow in due course.
vi)
“RR
stationery” shall be used for issue of system generated RRs. Under the
TMS, Continuous stationery numbers shall be used for issue of all kinds of
RRs viz Local/Foreign, Paid or To-pay or Paid-on-to pay, general Goods,
RMC, Military traffic & Govt. coal. The system internally distinguishes
between various categories of RRs. Before giving a print command, RR
stationery code shall be fed in the system. RR stationery roll put on a
printer shall correspond to the TMS devices provided at each location. RRs
of all the non-computerised locations, assigned for reporting their TMS
data at a nodal station, shall be printed from the same RR stationery roll
in use.
vii)
There are
two options in the system for RR printing -“Did RR print successfully –
Yes / No”. After the RR has been printed successfully, “Yes” option
thereof has to be pressed by the Goods Staff. In case of unsuccessful
printing of the RR, “No” option has to be pressed and reasons thereof
shall have to be fed in the system to enable it to re-print the RR. The
unsuccessfully printed RR stationary will figure in the “non-issued
stationary” statement and should be sent to the Traffic Accounts along
with the returns.
viii)
Once the
RR has been generated/successfully printed in the system, it shall be
electronically transmitted to the destination station and shall get posted
in the delivery book record as also its related reports viz “Goods–on-
hand/not-on-hand”, Freight on in-ward “Goods-on-hand/Freight on
Goods-not-on-hand and Station out-standing register of the system.
ix)
A loading
statement giving full details of RR/Invoices number, date, number of
wagons, commodity, weight, class, Train/wagon load, rate, freight and
collection particulars in respect of consignments booked under ‘e’-banking
scheme shall be printed at the destination station for the information of
the customers.
11.0
DIVERSION OF GOODS TRAFFIC
The system shall give a
prompt to deal with the diversion of goods traffic in the following
manner: -
11.1
Diversion
on operational account
i)
If the
diversion is on operational account, then it can be a case of regular
delivery or matching delivery as per extant rules.
ii)
If the
diversion is on operational account and a case of regular delivery, the
system has facility to allow placement, release & unloading of wagons,
effecting book delivery and removal of goods at the diverted destination
station, on the basis of issue of supersessional RR by the forwarding
station. The system shall update the delivery book, Goods on hand /Goods
not on hand and freight on hand /freight not on hand and outstanding
register at the original destination on the basis of Over Charge Sheet
issued by the system implicitly on behalf of the forwarding station.
iii)
If the
diversion is on operational account and a case of matching delivery then
the system has facility to allow placement, release & unloading of wagons,
effecting book delivery of invoice and removal of goods at the diverted
destination station on memo. The goods so delivered on memo invoice shall
be accounted for at the diverted destination station as excess goods. The
system shall update the delivery book, Goods-on-hand /Goods-not-on-hand
and freight on hand /freight not on hand and outstanding register at the
original destination accounting for as non receipt of goods at the
original destination with the information that these goods have been
delivered to the diverted destination station.
11.2
Diversion
on customer’s request
(a) If
the diversion is on customer’s request then the system allows for
placement, release & unloading of wagons, effecting book delivery and
removal of goods at the diverted destination station computing the freight
afresh adjusting the earlier freight if any already paid. The original RR
is to be surrendered at the forwarding/diverted station.
(b) The
system will have setting off of liability both in respect of goods as well
as freight at the original destination station implicitly instead of
issuing certified overcharge sheet. The following provisions are made in
the system for the payment mode under ‘e’-banking.
i) In
case the goods belonging to a consignee are diverted from one station to
another without any change in consignee code, the system implicitly
adjusts the payment received against the earlier transaction on the
original RR issued for the previous station and collect the difference of
freight if any due. In case of over charges, the amount refundable shall
be reversed through e-banking system on authorization by the CCM/Refunds
under his password. A separate statement of such refunds will be generated
indicating bank’s confirmation inscription. This refund statement shall be
sent by the station staff to the cash office along with the daily cash
remittance as a voucher to take special credit in the station balance
sheet of their destination. The amount refunded will be confirmed to the
TMS devices provided at the originating station and its corresponding
Traffic Accounts Office & CCM/Refunds Offices.
ii) In
case the goods belonging to a consignee is diverted from one station to
another with change in consignee code also, the system will reverse the
earlier transactions made against the original RR for the original
destination as per authorization by the CCM/Refunds under his password and
collect the charges afresh for the supersessional RR. The amount refunded
will be confirmed to the TMS devices provided at the originating station
and its corresponding Traffic Accounts Office & CCM/Refunds Offices.
iii) For
the reversal of the transaction made in respect of original RR, a refund
statement indicating Bank’s confirmation inscription should be generated
by the system for being sent to the cash office along with the daily cash
remittance. On the basis of acknowledgement thereof from the cash office,
the station shall take special credit in its balance sheet. All these
functions should be enabled through the TMS device provided at the
originating station only.
12.0 TRANSHIPMENT
In case any
transhipment is involved for any consignment loaded in a wagon, due to
change of gauge enroute to its destination or due to sickness of loaded
wagon, in the computerised system, the goods staff shall enter inputs of
wagon transfer register and number of packages with weight transhipped
from loaded wagon(s) to the empty wagon(s). Based on these inputs, the
system will provide the wagon-wise loading details as & when required
instead of manually prepared tally sheets and compute the demurrage
charges, if any due. No manual register shall be required for recording
Transhipment details as the same can be extracted from the system in MIS.
However, in case TMS is not available at the place of transhipment,
relevant data regarding transhipment shall be fed in the system at the
concerned nodal station.
13.0 RE-BOOKING
In computerised system,
the paper formalities will be performed as per extant rules. The goods
staff shall feed in the system the date & time of placement & release,
change in weight or description of commodity, authority for re-booking and
new destination. The system will generate & print new Invoice for
re-booked consignment giving reference of the original consignment with
details of the fresh freight, old freight, undercharges and local charges
if any.
14.0 DELIVERY OF GOODS
At computerized goods
terminals, if the Inward consignment arrives with manual RRs, during the
transitional phase of TMS, the system shall link the invoice numbers as
fed in the wagon transfer register against the respective wagons with the
invoice numbers of inward RRs. Thereafter, the system shall allow regular
delivery of such consignments. Since no manual Delivery Book is to be
maintained, signature of customer shall be obtained on the reverse of the
Railway Receipt. In case, no RR details have been fed into the system and
correct /incorrect invoice numbers are indicated against the respective
wagons in the wagon transfer register of the system, memo delivery
computing the freight afresh is permitted by the system. After receipt of
the original RR and feeding the details thereof in the system, an internal
reconciliation of RR details already fed shall be done by the system.
In case originating and
destination stations both are computerised locations, there shall be no
need to input the RR details. Invoice details of In-ward Wagon Transfer
Register automatically link the same against the Delivery Book entries for
effecting Book Delivery. Charges, if any, due shall also be generated by
the system and collected. The system will be updated with information that
the ‘RR’ has been surrendered or otherwise.
15.0.
OUT-STANDING REGISTER
The TMS system provides
all facilities of accounting for the accruals of charges in the
Out-standing register till the time the same are cleared. Details of all
the debits lying in outstanding including local charges like license fee
for the leased land, siding charges, siding maintenance charges etc. at
the station should be entered by the goods staff if not already entered
through electronic posting of RR or re-computation of freight. Similarly,
special credits should be accounted for in the system by feeding special
credit details duly indicating the authority thereof. The system shall
keep updating the Out-standing Register according to the accruals. The
amount cleared shall be set off and not reflected in Out-standing
Register.
16.0 DEMURRAGE AND
WHARFAGE CHARGES
16.1 Waiver
& Collection of Demurrage Charges
While
considering party’s request for exercising waiver of the demurrage
charges, the Divisional Authorities can view these charges in the system.
The competent authority only shall feed the details of waiver under their
password giving details of authorisation with reasons for waiver. The
system will update the position in the demurrage register & the
Out-standing register. Thereafter, the goods staff shall feed the details
of payment in the system.
16.2 Waiver & Collection
of Wharfage Charges
The Goods
Staff shall feed the date & time, number of packages and weight of the
consignment(s) removed from the goods terminal. The system shall compute
the wharfage charges and indicate the same in the Delivery Book &
Outstanding Register. The competent authority only shall feed the details
of waiver under their password giving details of authorisation with
reasons for waiver. The system will update the position in the wharfage
register & the outstanding register. Thereafter, the goods staff shall
feed the details of payment in the system.
17.0. WEIGHMENT OF
WAGONS
The weighment details of
each wagon are captured by the system in the Loading Register. In case
weighbridge is not available at the forwarding station, the system allows
computing freight on Sender’s weight declared on the forwarding note and
accepts the instructions in the system for weighment of the wagon(s) or
the Rake at the nominated station enroute. The instructions for weighment
enroute fed in the release/removal memo of the system by the goods clerk
will get replicated on the system generated Guard’s Vehicle Guidance. On
the basis of this information the operating staff inputting train ordering
of the load can put a special fag in this regard. Through this flag, the
system prompts all the concerned authorities including the Station Master
of the weighbridge station & the Dy. Chief Controller (Operations) for
arranging enroute weighments. The weighment details so obtained are fed in
the system at the weighbridge station itself, which updates the weighment
details in the Invoice and in the Delivery Book at the destination station
duly computing the undercharges, if any on this account, which one to be
collected at the time of delivery of goods.
18.0 DAILY CLOSING OF
REGISTERS ( DAY END)
Day end
closing task gives a prompt for checking all unfinished jobs, like
Unloading / Loading Books. This task is to be invoked by the Goods Staff
before the close of the day. It also provides the various print-outs of
the cash book i.e. Head-wise Accruals, Collections, Remittances during
the day. System also provides print-out Handling of wagons both Inward &
Out-ward and the last numbers generated viz Demand number, Forwarding Note
number, Invoice Index number and “RR stationary number”. In case of
non-operation of TMS on the following day, these printouts help to carry
out the work manually.
19.0 STATION
ACCOUNTING
On the
basis of the inputs made for various tasks viz Programmed Traffic, Demand,
Forwarding Note, Wagon Transfer Register, Loading Book, Unloading book,
Delivery Book etc. the system internally generates various reports for the
purpose of Goods Returns like Wagon Registration Fee Statement, Freight on
Goods-on-Hand, Freight on Goods-not-on-Hand, Goods-on-Hand,
Goods-not-on-Hand, Station Out-standings, Demurrage Statements, Wharfage
Statement, Accruals, Collections of dues, Remittances for the requisite
period(s) etc. The system shall also provide Monthly Goods Balance Sheets
instantly. No Machine Prepared Abstracts (MPAs) shall therefore, be
required in respect of goods booked from the TMS locations.
20.0
This issues with the concurrence of Finance, Accounts, Traffic
Transportation and C&IS Directorates of the Ministry of Railways.
21.0
The details of electronic payment (E-banking) either through direct
connectivity or through payment gateway will be worked out between CRIS,
Zonal Railways, participating bank and the customer in accordance with the
guidelines being issued separately.
22.0
All concerned may be advised accordingly and acknowledge receipt of this
letter.
(Shiv
Kumar Chowdhri)
EDTC/Rates |
(Vinay Mittal)
EDTT (M) |
(Madhav
Pathak)
ED/C&IS |
(A.K.Bhatnagar)
EDF(C&RM) |
(Sudhir Mathur)
ED(A) |
Annexure “A”
Nomination of Nodal
Customer Centres/Goods Sheds for a group of stations concept.
All the
locations may not have reporting device for capturing loading/unloading
data of Terminal Management System (TMS). However, provision has been made
for capturing the data of entire originating traffic. It is essential for
statistics of originating earnings and tonnage. Therefore, there is a
concept of Nodal station having peripheral stations in TMS. The nominated
Nodal station will have reporting device, i.e., TMS terminal for reporting
the events for its own station as also for its designated peripheral
non-device stations.
Following procedure is
prescribed for reporting to Terminal Management System in case a
loading/unloading station has not been given a reporting device. The
requisite data generated at non-device loading/unloading points will be
captured from the device location nominated as Nodal Goods Sheds located
at major loading points, to be identified based on geography, reporting
convenience, availability of telecom network and direction of flow of
traffic.
a.
The
non-device location will continue to maintain manual registers like
Priority Register, Wagon Transfer Register, Loading Book, Unloading Book
and Delivery Book.
b.
Demands
registered at non-device station will be communicated on phone to the
nominated Nodal location as per Annexure II. Its written confirmation
will be sent on prescribed proforma as per Annexure II.
c.
Arrival
date & time of stock at the non-device location along with changes in
wagon numbers only if any in the Vehicle Guidance will be communicated on
phone/fax block instrument phone/messenger to the nominated Nodal location
or concerned control office.
d.
Onward and
Inward placement date and time of the lst wagon and release date & time of
the last wagon will be communicated on phone by non-device location to its
nominated Nodal location. Wagon-wise details of placement & release date,
time, loading/unloading – commodity, weight, packing condition, qualified
remark and demurrage if accrued will be sent by the non-device location to
the nominated Nodal location. This information will be sent on the
prescribed proforma as per Annexure IV.
e.
Details of
wharfage charges due, foregone and collected on outward consignments will
be sent by bon-device station to the Nodal station at the end of day on
the prescribed proforma as per Annexure III.
f.
Railway
Receipt will be generated and printed based on loading details at the
nominated Nodal location. In case of Paid traffic, freight will also be
collected at the nominated Nodal location and accounted for against the
non-device loading station.
g.
Delivery
will be granted on production of RR at the nominated Nodal location with
an endorsement on the RR and money receipt issued against freight
collection and accounted for against the non-device unloading station. On
collection of duly endorsed RR and money receipt, the non-device unloading
location will allow removal of consignment.
h.
Details of
wharfage charges due, foregone and collected on Inward consignments will
also be sent on prescribed proforma as per Annexure V by non-device
location to Nominated Nodal location.
PROCEDURE
FOR REPORTING HANDLING AND LOADING FROM A NON-DEVICE STATION
1. Following
procedure is prescribed for reporting to Terminal Management System in
case a loading station has not been given a reporting device. The
requisite data generated at such loading points will be captured from the
device location nominated as Nodal Goods Sheds located at major loading
points or Customer Centers, to be identified based on geography, reporting
convenience, availability of telecom network and direction of flow of
traffic.
2. Responsibility
of reporting various Operating and Commercial events pertaining to
non-device locations will be distributed as below:-
i) Concerned
Control Offices or
ii) Major
Loading Points (Nodal station) and/or
iii) Nominated
Customer Centers
If C is considered a
non-device location, its nominated Commercial Office is A, stock to C
location is supplied by B, the events taking place at loading/unloading
location C are reported at a device location D and the concerned control
office is E, location-wise responsibility would be as under :-
|
Location |
Office |
Device |
Responsibility |
| A |
Commercial |
YES |
Demurrage & Registration, RR Generation & Delivery of Goods on
behalf of C |
| B |
Stock Supply |
Yes/No |
Movement Order & Consist of Stock |
| C |
Loading/Unloading Station |
No |
Execution of F.Note, WTR, Loading/Unloading and Collection of
Wharfage & Demurrage Charges. |
| D |
Nodal /Station |
Yes |
Reporting of Arrival of Train, I/W, No. Taking, Operating &
Commercial Placements and Departure of Train in Real Time, Details
of F.Note. WTR, Loading/Unloading and Removal of Goods in batch mode
on behalf of C. |
| E |
Control Office |
Yes |
Programmed Traffic, Movement Order of Stock |
|
Event |
Responsibility & Location |
When will he do it |
Remarks |
|
Demand Registration for non-device Location (say C) |
Staff at Centralised Customer’s Center (say location A) |
On party’s request at C & conveyed on phone to A. |
Input of RWB No. in Demand Registration Task |
|
Execution of Forwarding Note |
Staff at goods Shed of Loading Station
(say location C) |
Will send F.Note after completion of loading to Nodal Goods Shed or
Customers Center |
Nodal Goods Shed or Customers center will capture F. Note details |
|
Supply of stock |
Control Office |
Movement order Task |
D
being device location |
|
Consist of stock |
TNC of stock Supplying station (say location B)
Through train Guard
|
Consist reporting task himself (location B)
Consist reporting task of enroute device location |
B being device location
B being non-device location
|
|
Arrival of stock at loading station (say location C) |
TNC of loading station (say C) |
Convey information to TNC of Nodal Station (say D) or Control Office
on phone |
C
being non-device location |
|
I/W No.taking at loading station (say location C) |
TNC of loading station (say C) |
Convey information to TNC of Nodal Station (say D) or Control Office
on phone |
C
being non-device location |
|
Ist Commercial Placement & Last Release at loading station (say
location C) |
TNC of loading station (say C) |
Convey information to TNC of Nodal Station (say D) or Control Office
on phone |
C
being non-device location |
|
Wagon-wise Commercial Placement and Release as per WTR |
Goods Clerk of loading station (say C) |
Statement through Guard of train to Nodal Goods Shed or Customer
Center (say location D) for Inputting in system |
C
being non-device location |
OUTWARD
1.
Plan of
programmed Traffic-
This information shall be captured centrally at Divisional or Zonal
Headquarters which shall include Name of forwarding station & State,
Tentative date of loading, Special number, Commodity, Consignor,
Consignee, Type & number of wagons, Name of destination station & State.
2.
Registration of Demand
– The information shall
be captured at nominated Nodal Goods Sheds/Customer Centers on the basis
of Repeat Way Bill Number of the Consignor alongwith Type & Number of
Wagons at Location A on behalf of Location C. This will include name of
forwarding station, Rake or Piece meal, Demand number (to be generated by
the system), Date & Time of registration of demand, Special number (for
Programmed Traffic only), Traffic Type, Consignor, Consignee, Rake
Commodity, Priority Class, ODC, Under Quota allotment, Under Restriction,
Destination station, Type & number of wagons.
The Goods
clerk of location C will send the requisite information on the prescribed
proforma as per Annex. I to location A or D, who will generate the RWBs.
for all parties and destinations for location C and send a copy of all the
RWBs to C for keeping a record thereof for day to day reference. On
registration of each demand, location C will inform the RWB No., date,
time and money receipt number of wagon registration fee if collected to
location A on phone and at close of the day, will send its written
confirmation on the proforma (Annex.II).
3.
Execution
of Forwarding Note
– Forwarding Note will continue to be executed at Location C giving
details corresponding to the Repeat Way Bill Number against a demand i.e.
Name of forwarding station, Demand number, Date of registration, Traffic
Type, Consignor, Consignee, Commodity & its description, Weight, Priority
Class & number, Live Stock/Offensive/Dangerous/ODC, Rate Type, Kind of
Restriction, Destination station, Via, Type & number of wagons, ARF amount
& its mode of payment. The Forwarding Note may be handed over before
commencement of loading or at completion of loading as per extant
practice.
4.
Supply of
Stock for loading –
Location E i.e., Divisional Control Office shall organise
supply of stock against each demand from location B through Movement
Order.
Location B (in case it
is provided with device) shall arrange a printed copy of -
a) System
wagon-wise consist.
b) Demand
details against which the supply is made/to the Guard of the train to
be handed over at Location C.
Location B (in case it
is not provided with device) shall arrange a manual wagon consist to be
sent through guard to be handed over at Location C. The demand number
against which supply is made shall be conveyed on phone by E.
5.
Inward
Number Taking Location C –
Location C shall do
physical number taking of the wagons and record arrival time and consist
modifications on the copy received and convey on phone to location D
arrival date & time of the train alongwith changes if any to modify the
consist accordingly. Location D will input the arrival time and correct
changes on receipt of such advice.
6.
Operating
Placement –
Location C shall record on the Guard’s copy the date and time of operating
placement of first wagon and also convey on phone to location D, who in
turn shall feed the information accordingly.
7.
Commercial
Placement, Allotment & Release –Location
C shall record and inform on phone to Location D date and time of
Commercial Placement of first wagon and Complete Release of the last wagon
of the Rake along with Demand Number and individual wagon numbers not
Commercially Placed/Released under a code. Location C will also report
the date & time of departure of the said Load/Train to Location D, who
will input the same in the system.
Wharfage if any accrued
on O/W staked goods, shall be collected at location C and indicated in the
removal statement along with MR Number for feeding in the system at
location D. This statement will be sent by Goods clerk of location C to
location D on the prescribed proforma (Annex.III).
The details of WTR i.e.
Wagon number, type, CC, Loaded/Empty, Line number, Placement date & time,
Allotment date & time, Release date & time, Handling – Manual/mechanical,
Rake/Piece meal, Consignor, Consignee and Details of the Demurrage Charges
if any, accrued and realised shall be sent by C to Location D on the
prescribed proforma for feeding the details sequentially in the WTR task,
Demurrage if any accrued, shall be realised at C and written in the WTR
statement (Annex.IV) along with MR number & date.
Non-device location C
will also despatch the same copy of Guard’s summary received duly modified
at his station to work as the o/w consist to be normally deposited at
en-route device location/location D from where, after getting the details
fed into the System, Guard will carry forward a system generated consist.
8.
Loading
details –
FN number-wise, description of Commodity with Commodity
Code, Sender’s/Actual weight, Permissible weight, Chargeable Weight, Over
weight, Special condition, Packing condition, Qualified remark if any,
Private marks shall be sent by C to Location D written on prescribed
pro-forma (Annex.IV) for feeding the details sequentially in the loading
task.
9.
Railway
Receipt –
RR will be prepared by Location A after all the preceding entries have
been made by the respective locations.
INWARD
10.
Inward
Number Taking –
Location C shall do physical number taking of the wagons
and report the exceptions (attachments/detachments) on phone to location
D, who in turn shall input Arrival Date & Time of the train and modify the
consist accordingly.
11.
Operating
Placement –
Location C shall record on I/W consist and report the date and time of
operating placement of first wagon on phone to location D, who in turn
shall feed the information accordingly.
12.
Commercial
Placement & Release –
Location C shall record on I/W consist and inform on phone to location D
date and time of Commercial Placement of first wagon and Complete Release
of the Rake along-with exceptions of wagons (Individual wagon number not
Commercially Placed/Released under a code). Location C will also report
the date & time of departure of the said Load/Train to location D, who
will input the same in the system.
The details of WTR i.e.
Wagon number, type, CC, Loaded/Empty, Line number, Placement date & time,
Allotment date & time, Release date & time, Handling – manual/mechanical,
Rake/Piecemeal shall be sent in writing in the form of a statement by
Location C to Location D, for entering in the Wagon Transfer Register of
the system. Demurrage if any accrued shall be realised at C and written
in the WTR statement along with MR number. These details will be sent
through the train Guard by location C to location D on the prescribed
proforma (Annex.IV)
13.
Unloading
– The unloading details i.e., wagon number & type, CC, description of
commodity, Actual weight, Permissible weight, Chargeable Weight, Over
weight, Qualified remark if any, Private marks, Invoice number & date
including discrepancies, if any, shall be sent in writing in the form of a
statement (Annex.IV) by the Goods Clerk of location C to location D, who
in turn shall input the entries in the Unloading Register of the system.
14.
Delivery
–
Delivery after collection of all the charges due on production of RR shall
be granted in the System at Location A and a money receipt issued for
collection of payment besides passing an endorsement to this effect on the
RR. The consignee on production of the so endorsed RR and the Money
Receipt, shall be allowed removal of Goods at Location C, Wharfage if any
accrued shall be collected at location C and indicated in the removal
statement along with MR Number for feeding in the system at location D.
This statement will be sent by Goods clerk of location C to location D on
the prescribed proforma (Annex.V).
ANNEXURE I
STATION___________________________ Date________________
S. Consignor
Consignee Station Station Via Rake or
Traffic
No Code
Code from to
P/meal type
Train/Wagon
load Type of Owner of Nature
of Along-
Hub & spoke equipment Wagon
equipment with
Super charge
Loaded/ Rake Commodity
Rake
Code Empty Commodity
Code type
Payment
Demurrage Rate Rate ARF applicable Risk
Type type type flag or
not rate
Paid
Priority Service Engine ODC Under
Type class type
on load or not quota
Weight
Weight Stock Other charge details
%age of
Offered units Type Units Type
Code Amount freight
Hub-spoke
details Effect from Effect to
Station Station Load date
date
ANNEXURE II
Station______________________________ Date__________________
RWB No.
Date & time of Station from Station to Consignor
Consignee Rake
or piece meal Type & units of WRF Amount M.R. No. MR date
Stock
ANNEXURE III
Party’s Date &
Time of Number of Weight in Date & Time Wharfage
Name receipt of Goods packages Quintals
removal due
Wharfage
Authority Authority Date Wharfage MR Number Date
Foregone Number
collected
ANNEXURE IV
Outward/Inward__________________________
Station_____________
Demand No._______________Demand date____________
Date of
handling_______________
Wagon
details L/Placement Release Handling No. &
Type Owning Nos. CC E Date Time Date Time Man./Mec. Descript.
Railway
of goods
Commodity
Weight Invoice Station Rake or Paid Risk Other
Code Name in Qtls. No. & date from P/meal type
rate charge
Train/Wagon
Packing Free Time Demurrage Demurrage
Load Hub & spoke Outer Inner Allowed Hours amount in Rs.
Amount
Authority Authority Date Amount MR Remark
Foregone Number
Collected No.& Date if any
ANNEXURE V
Invoice
Station Date & Time of Number of Weight in Date & Time
No.&date from receipt of Goods packages Quintals of
removal
Wharfage Wharfage
Authority Authority Date Wharfage
Date Foregone
Number collected
MR Number Date
SUMMARY OF PROCEDURE
FOR IMPLEMENTATION OF TERMINAL MANAGEMENT SYSTEM
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